City Secretary
Mission of the City Secretary's Office
The mission of the City Secretary Division is to record all actions of City Council, guarantee the authenticity of all official documents and provide for their safekeeping and retrieval, administer City elections and the City's Records Management Program, provide public information by personal contact and through media sources, and supervise the operation of Municipal Court.
Description of Operations
The City Secretary is an officer of the City, appointed by and responsible to the Mayor and City Council, and is charged with attending and accurately recording the minutes of all regular and special meetings of the City Council. The City Secretary is the custodian of all official records of the City, and is the Records Management Officer. As Records Management Officer, the City Secretary administers the City's records management program with procedures developed for creating and filing active records, storing inactive records, imaging, purging, and preserving records. The City Secretary has custodial authority for all City records and provides support to all departments and divisions in records management procedures. The City Secretary receives requests for public information, and appropriate records are provided to requesting agencies and individuals. The City Secretary holds and maintains the City Seal, affixing it to all instruments requiring such seal.
All City elections are administered by the City Secretary, which includes the preparation and publication of all official notices and orders, preparations for election officials and polling places, and the receipt and filing of all candidate forms and reports. The City Secretary also serves as early voting clerk.
The licensing and processing of alcoholic beverage licenses and solicitor permits are administered by the City Secretary, and complaints are processed as received.
The City Secretary also maintains the history of Missouri City, receives and secures sealed bids, serves as Public Information Officer during emergency events, and organizes special events and recognition ceremonies as directed by Mayor and Council.
Forms